1. NATURE OF THIS AGREEMENT

The rights and obligations contained in this agreement govern your use of the vehicle and are not transferable. You acknowledge that the vehicle is owned by the company, and any attempt to transfer or rent the vehicle to anyone other than the company is void. The company permits you to use the vehicle only on the terms and conditions of this agreement.

2. WHO MAY DRIVE THE VEHICLE

2.1 Authorized Drivers

The vehicle must only be driven by you or any other person authorized by the company. You agree not to allow anyone else to drive the vehicle. If anyone is found driving without authorization, the company reserves the right to forfeit the deposit without warning, recover the vehicle, and cancel the hire with no refund.

2.2 Driver Requirements

The driver must meet the minimum age and valid driving license requirements specified by the company.

2.3 Impairment

The driver must not be impaired by fatigue, alcohol, drugs, medication, or any other substances affecting their consciousness or ability to drive.

3. PICK-UP, DELIVERY, AND RETURN

3.1 Vehicle Condition

The company will supply the vehicle in good condition, including necessary documents, parts, and accessories. If the dash cameras are tampered with, the company cannot recover footage, and you will lose your deposit and may be liable for damages.

3.2 Vehicle Return

You agree to return the vehicle in the same condition as received, allowing for fair wear and tear, with all accessories, at the location and time agreed upon.

3.3 Condition Check

The condition of the vehicle will be checked at the start and end of the hire period. You will be responsible for any loss or damage that occurs during your use.

3.4 Return Location and Time

The vehicle must be returned to the agreed location at the agreed time.

3.5 Responsibility Until Collection

If the vehicle is returned to a different location or collected by the company, you remain responsible until it is collected.

3.6 Late Return Charges

Usage rates are based on 24-hour periods. Failure to return the vehicle on time will result in extra charges for each overdue day, deducted from the deposit.

3.7 Cleaning Charges

A reasonable additional cost will be charged if the vehicle requires more than standard cleaning.

4. YOUR RESPONSIBILITY FOR LOSS OR DAMAGE

4.1 Liability for Loss or Damage

You will be liable for any reasonable losses and costs incurred by the company in the event of loss, damage, or theft of the vehicle, its parts, or accessories.

4.2 Cost of Repairs and Loss

This includes costs for repairs, loss of value, income, towing, storage, and administrative fees.

4.3 Tyre Wear and Punctures

You are liable for excessive tyre wear or punctures and must replace tyres with identical brands and types if needed.

4.4 Company Negligence

You will not be liable for charges if the damage was caused by the company’s negligence or breach of this agreement.

5. PROHIBITED USE OF THE VEHICLE

5.1 Responsible Use

The vehicle must be used responsibly and in accordance with these terms. Any breach may result in liability for damages or expenses and forfeiture of any waivers or insurance.

5.2 Vehicle Security

You must secure the vehicle when not in use and ensure safety devices are activated.

5.3 Vehicle Maintenance

Ensure the correct fuel is used and monitor oil and fluid levels. If the vehicle experiences a mechanical failure, you must contact the company.

5.4 Prohibited Activities

You must not use the vehicle for:

  • Carrying passengers or cargo for remuneration.
  • Towing or pushing any vehicle, trailer, or other object without prior permission.
  • Off-road use or on unsuitable roads.
  • Overloading or improper securing of loads.
  • Carrying harmful or smelly substances.
  • Racing, rallies, or contests.
  • Contravening traffic regulations or engaging in illegal activity.
  • Sub-renting or using the vehicle in restricted areas.

5.5 Geographical Restrictions

The vehicle may not be taken outside the mainland UK without prior written consent.

6. REFUELLING & FINES CHARGES

6.1 Refuelling Charge

The vehicle will be supplied with a full tank of fuel. If returned with less than a full tank, a refuelling charge will apply at £1.50 per litre.

6.2 Congestion Charges

If you drive into an area with a congestion charge (e.g., Central London), you will be liable for the charge.

6.3 Traffic Fines

You are responsible for paying traffic fines and administration charges. Any fines received after the vehicle’s return will be forwarded to your address.

7. EXTRA CHARGES (Deducted from Deposit)

7.1 Penalties and Fines

  • £10 administration fee per penalty/fine ticket.

7.2 Excess Mileage

  • Extra charges apply for mileage over the daily limit.

7.3 Late Return Charges

  • £20 for every 30 minutes past the estimated return time.

7.4 Accident Charges

  • £5,000 compulsory excess for accidents, or up to 80% of the vehicle’s market value if at fault.

7.5 Fuel Charges

  • £20 for a quarter tank under full.
  • £40 for half a tank under full.
  • £60 for any gauge below half a tank.

7.6 Vehicle Non-Return

  • Loss of deposit plus any recovery charges for no returns without notice.

7.7 Breakdown

  • If the vehicle breaks down, you must call for recovery, and alternative transport may be arranged.

7.8 Speeding

  • £50 charge for excessive speeding (over 30mph above the speed limit).

7.9 Careless Driving

  • Reckless driving will lead to termination of the agreement, vehicle recovery, and forfeiture of the deposit.

7.10 Car Wash Charges

  • £20 charge for significant dirt or damage requiring a car wash.

7.11 Smoking Charges

  • A £20 charge will apply if smoking is detected in the vehicle.

7.12 Pets Charges

  • A £50 charge will apply for violating the no-pet policy.

8. PERSONAL DATA

By entering into this agreement, you consent to the storage and processing of your personal data by the company for purposes related to this agreement, including statistical analysis, credit control, and asset protection. In case of a breach, your personal data may be shared with third parties to assist recovery.

9. INTERPRETATION

If any provision of this agreement is deemed invalid, illegal, or unenforceable, the remainder will continue in full force.

10. APPLICABLE LAW

This agreement is governed by the laws of England and Wales. Any disputes will be resolved through the non-exclusive jurisdiction of English courts.

By accepting these terms, you confirm your agreement to strictly comply with all conditions. You acknowledge that the deposit paid will cover any amounts owed to the company, and any unpaid amounts may result in legal action and additional costs.

THIS AGREEMENT IS VALID UNTIL THE VEHICLE IS RETURNED TO THE COMPANY.